Instructions for creating and editing your E-mail Signature

  1. First download the file “Signature Template” that contains the Signature.
  2. Open the file and copy the code that appears in the .docx file.
  3. Copy the code in a code editor(such as Notepad, Notepad++, Visual Studio Code etc).

    4. Then, replace the highlighted data with your own respective information.


  • Full Name: John Doe
  • Job Title: Researcher
  • iBO mail:
  • Address: Research Street 30
  • Postal Code: 55555
  • City: Volos

So, the code will be formatted as follows:

Now check if everything you did works properly, by opening the file that you processed with a browser (Google Chrome, Mozilla Firefox etc).

The personal Signature is now ready for submission to the mail client of our choice.

Then follow the instructions, of the corresponding link , for importing the signature to the mail client.

For Gmail:

For Outlook:

For Thunderbird: